crafting the perfect wedding day timeline
Planning the perfect wedding day involves careful attention to detail, and creating a well-structured timeline is key to ensuring everything runs smoothly. This timing not only provides a stunning backdrop for your vows but also allows for beautiful natural lighting for photos.
Here’s a suggested timeline to guide you through the day based on a 7:00 PM sunset with a first look (note: all timelines will be different pending the specific details for the day):
8:00 AM – Hair and Makeup Begin (example for 4 bridesmaids + 1 bride)
Start your day with hair and makeup for the bridal party. This is a great time for everyone to relax and enjoy some snacks while sipping on champagne.
12:00 PM – Final Touches and Getting Dressed
Once everyone is ready, it’s time for the bride to slip into her dress. Allow ample time for this moment and consider capturing it with some candid photos, including PJ photos, flat lay details, and getting the bridesmaids dressed.
1:00 PM – First Look + Pre-Ceremony Photos
If time permits, take pre-ceremony photos with your wedding party and family. This will save time later and help you relax before the ceremony begins. This is also the perfect time to do your first look with your spouse!
3:00 PM – Ceremony Set + Ready To Go
By 3 PM, the wedding ceremony will be fully prepared, with all decorations in place and seating arranged for guests.
3:30 PM – Guest Arrival
Guests should start arriving 30 minutes before the ceremony. This allows them time to find their seats and settle in, creating an atmosphere of anticipation.
4:00 PM – Ceremony Begins
Kick off your ceremony about 2-3 hours before sunset. Depending on the time of year, this will provide you with gorgeous lighting and a magical setting.
4:30 PM – Cocktail Hour
While you’re busy with photos, guests can enjoy a cocktail hour. This is a great opportunity for them to mingle, enjoy some appetizers, and relax before the reception.
5:45 PM – Reception Begins
As the cocktail hour winds down, guests should make their way to the reception area. Welcome everyone with a brief introduction, and transition smoothly into your first dance.
5:45 PM – Grand Entrances + First Dances Begin
The first dance is a cherished moment that symbolizes the couple's unique love story, allowing them to share an intimate experience in front of their family and friends. It's a beautiful way to kick off the celebration, setting the tone for the rest of the evening as everyone joins in the joy of their union.
6:15 PM – Dinner Service
Begin dinner service shortly after the reception starts. Whether you choose a buffet or plated ml, this is the perfect time for guests to relax and enjoy the evening.
6:30 PM – Sunset Photos
Sunset photos capture the beautiful golden hour light for stunning portraits. This time allows the couple to enjoy a romantic moment while creating lasting memories against a breathtaking backdrop.
7:30 PM – Toasts and Speeches
After returning from sunset photos, invite the best man, maid of honor, and any family members to share their speeches. This heartfelt moment adds a personal touch to your celebration. Bride and groom toast optional!
8:00 PM – Cake Cutting
A sweet pause in the festivities, the cake-cutting signals the transition to dessert and offers another opportunity for photos.
8:15 PM – Dancing Begins
Once toasts are complete, open the dance floor for everyone to join in. The energy will elevate as your guests celebrate with you! Unsure of whether to get a DJ or a band? We have you covered!
10:00 PM – Evening Wrap-Up
As the night comes to an end, thank your guests for celebrating with you. If you're planning a send-off, gather everyone for a memorable farewell moment.
Be sure to check out Koral & Ko.’s Monthly Checklist template designed with wedding planning tasks to prepare you for your big day! This wedding checklist worksheet is designed to organize your planning tasks over a 12-month span.
By following this timeline, you can create a seamless flow for your wedding day that allows for cherished moments, beautiful photos, and plenty of joy. It's always recommended to hire a coordinator to assist in planning and executing everything on the wedding day. Remember, the key is to stay flexible and enjoy every moment of your special day!
